Extra-curricular and Co-curricular
Effective club and class organizations invariably have effective faculty
advisors. Without leadership and
direction, organizations end up accomplishing little.
The advisor should have the ability to get young people to take ownership
of their own activities, without imposing their personal feelings upon the
students. Advisors are committed to
students and the school. They put
in long hours. They challenge
students to reach beyond the routine.
An effective advisor and organization can benefit the entire school
community.
Each teacher is encouraged to advise a club which will fit the need of the
students. All clubs must submit a
copy of their constitution for the Board of Education approval before an
activity can take place.
A copy of the constitution must also be submitted to the Student Council.
All club and class activities are to be referred to and scheduled through
the student council.
Advisors must be sure to obtain proper building use forms for any activity in
accordance with established procedures.
The advisor of a group that is sponsoring any school event must be in attendance
at the event.
The advisor is responsible to insure that a sufficient number of chaperones are
present.
Event planning needs to occur as early in the year as possible.
Dates for dances and other events should be set, whenever possible, by
November 1 of the school year.
Exceptions are to be made with the approval of the building administrator.
No field trips should be scheduled for after May 15.
All sales, trips, event sites and dates must be approved by the high school
administration.
Planning for events such as Epsilon Ball, prom, graduation, etc. must be
approved by the administration.
Significant changes in the structure of a club or class activity will be decided
by a majority vote of the students involved and with the final approval of the
building administrator.
Planning is to occur early and the administration should be kept appraised of
any possible changes that might be considered controversial.
Changes will occur with the approval of the building administrator.
As per Academic Policy; advisors will make every effort to ensure that students
participating in extracurricular/ co-curricular activities are academically
eligible. The Principal/ Assistant
Principal/ Director of Athletics will notify those who are not eligible for an
activity.
Any material that is going to the press must be written and turned into the
Building Administrator for approval prior to public distribution.
A club or activity must never meet in the building without a faculty sponsor
being present. If the faculty sponsor desires the use of the building other than
during the school day, he/she should notify a building administrator and the
custodian. The teacher should be
the first to enter and the last to leave the building in all such instances.
Teachers who are advisors for groups which are using the building must leave in
the office a list of the names of the adults who are in charge.
Securing change, arranging for checks, etc. are important items and must
be supervised and checked by the advisor.
Guidelines for Social Events
These guidelines have been developed to ensure the safety of our students while
at social events (dances, fun nights, open gym nights, etc.) at a school
building. These guidelines are not intended to discourage events but to ensure a
successful and safe environment for our students.
Duties for the person in charge:
Complete building use form
Review attached guidelines with each chaperone
Is responsible for staying at school
until last student leaves
Assign duties to chaperones to ensure coverage of building inside (including
bathrooms) and outside
Administrator in charge will determine number of chaperones for each event (to
include male and female chaperones to ensure the coverage of checking
bathrooms).
Provide name tags to chaperones to include "Chaperone" and the person's name.
Name tags need to be visible to students and to other chaperones (sign in sheet
for all chaperones)
As the person in charge, it is ultimately your responsibility to handle
disciplinary actions
To make sure you have an administrator on call to contact in case of an
emergency (This must be pre-arranged before the event)
School buildings and phone numbers:
St. Joes
483-7806
Middle School
483-7801
FA
483-7807
District Offices
483-7800
Bus Garage
483-7805
Building and Grounds
483-7804
No students are allowed into event one hour after it starts unless prior
arrangements have been made. Custodian needs to lock the door at that time.
Chaperones need to be at least 18 years old. (If children would like to help out
selling drinks or snacks only they need to be at least 6th, 7th or 8th graders).
The person in charge has the responsibility of deciding if the police need to be
called for a specific situation.
Guests from other schools are welcome. Their attendance must be approved by a
building administrator.
The guest sheet in the main office must be signed prior to the dance. The
visitor must be accompanied by
a