EVOLUTION OF A DISTRICT PURCHASE

1)         Requisition is created by individual.

2)         Requisition is reviewed and approved or rejected by Subject Coordinator (when appropriate).

3)         Requisition is reviewed and approved or rejected by building principal (after review of budget control and coding of requisition).  Directions for fund transfer given also if necessary.

4)         Requisition is reviewed by Business Administrator and processed, if funds are available, per the Board of Education Procurement Policy.

5)         Purchase order is issued, funds are immediately encumbered on budget control, and copies are sent to vendor and originator.

6)         Upon receipt of goods, and any change in status of the order, the originator corresponds with Accounts Payable (Pat Covey) via copy of pink form or, when the entire purchase order is complete, the original pink form.

7)         Budget control is updated by payment being processed for the materials and the outstanding encumbrance being closed out.